Kitchen Fire Suppression 26-27

The City of New Haven, Connecticut Department of Finance, Bureau of Purchases, is requesting proposals for testing, inspection, preventive maintenance, on-call repairs, and emergency services for kitchen fire suppression systems across 38 New Haven Public Schools locations, with proposals due June 16, 2026 at 11:00 a.m. through the City's OpenGov eProcurement Portal. A 25% minority and women-owned business (MBE/WBE) participation goal is mandatory; failure to submit a completed MBE Utilization Form results in bid rejection. The City offers local preference for city-based businesses within 15% of the lowest bid for contracts under $1 million.

Contractors must maintain a local office within 25 miles of New Haven and provide 24/7 emergency response with guaranteed response times of 30 minutes during normal business hours and one hour after hours and weekends/holidays. Semi-annual preventive inspections are required. Pricing must be firm fixed, submitted as regular and overtime hourly rates plus a material markup not exceeding 10% of original invoices; all costs including labor, transportation, fuel, travel, and lodging must be included in the bid. The City implements a "No Purchase Order, No Payment Policy" and reimburses only time spent on-site as verified by service tickets signed by authorized school representatives.

Contractors must comply with the City's Living Wage Ordinance, Equal Employment Opportunity requirements, and Ban The Box Agreement. Required qualifications include NFPA standards technician certifications and comprehensive insurance with minimum limits of $1 million general liability and $1 million auto liability. The contract runs July 1, 2026 through June 30, 2027, with two optional one-year renewal periods. A non-mandatory pre-proposal meeting is scheduled June 2, 2026 at 9:00 a.m. via Microsoft Teams; questions are due June 9, 2026 at 5:00 p.m. Evaluation criteria: cost/value (25%), years in business (20%), qualifications and certifications (20%), response time and emergency service capability (20%), and business information (10%). The City reserves the right to award portions to multiple bidders. An EEOC package fee applies based on contract value. Award follows the June 16 submission deadline, pending Mayor approval for contracts valued at $25,000 or more.