Kitchen Fire Suppression 25-26

The New Haven Public Schools is seeking formal bids for comprehensive kitchen fire suppression services across 38 district locations for fiscal year 2025-2026. The solicitation (Solicitation #2025-IFB-167) requires qualified contractors to provide full testing, inspection, preventive maintenance, on-call repairs, and emergency services for kitchen fire suppression systems. Contractors must submit hourly rates for regular and overtime work, with a maximum 10% markup on material invoices, and maintain a local office within 25 miles of New Haven. Key qualifications include the ability to respond to emergency calls within 30 minutes during business hours and 1 hour after hours, weekends, and holidays. Preventative maintenance inspections are mandatory on a semi-annual basis, with technicians expected to perform minor repairs and report major repair needs to the Executive Director of Food Services. The bid was released on March 23, 2025, with responses due by April 24, 2025, at 3:00 pm, and includes a non-mandatory pre-bid meeting scheduled for April 9, 2025, via Microsoft Teams.

The contract opportunity appears to have several workforce diversity and equal opportunity requirements, including compliance with the City of New Haven's Living Wage Ordinance and potential participation in small contractor development programs. The bid includes provisions for EEOC package submissions with tiered fees ranging from $100 to $4,000 based on contract value, and contractors may be subject to penalties for non-compliance with workforce diversity goals. While a specific total contract value is not explicitly stated, the Excel pricing template suggests a comprehensive district-wide approach to fire suppression services. Contractors will be evaluated based on hourly rates, responsiveness, and ability to meet detailed service specifications. The contract is structured for an initial one-year term from July 1, 2025, through June 30, 2026, with options for two additional one-year renewals. Potential bidders must be prepared to provide comprehensive documentation, including insurance certificates and detailed service reporting.