kitchen equipment service contract

The City of Sheridan, Illinois, is requesting bids on a kitchen equipment service contract under IFB B-54375, with sealed bids due October 28, 2026, and written questions due October 21, 2026. Bidders must hold an active, unexpired State of Illinois Vendor Registration Number through the Illinois Procurement Gateway (IPG) and submit either an Active Registered Vendor Disclosure form or an alternative Vendor Disclosure form (Forms A) with their bid; failure to do so renders the submission non-responsive.

The scope encompasses preventive maintenance, repairs, emergency response, and technical support for commercial kitchen equipment at Sheridan Community College facilities. The contract term is one year from award with renewal options available based on performance and mutual agreement. Vendors must submit pricing as fixed hourly service rates, parts markup percentages, and annual preventive maintenance contract fees. Response times for emergency calls and scheduled maintenance visits are specified. Bidders must demonstrate technical expertise in commercial kitchen equipment servicing, hold required insurance and bonding, possess equipment certifications as applicable, and provide references from comparable municipal or institutional clients.

Estimated material costs are $20,000. The funding source is the City of Sheridan's municipal operations budget allocated to facilities maintenance. Bids must remain firm for 90 days from opening. The State will award to the lowest priced responsive and responsible bidder. Neither bid bonds nor performance bonds are required. A pre-submission conference may be held; if mandatory, attendance is required, and failure to attend, arrive on time, remain throughout, or sign the attendance sheet will result in disqualification. Details on mandatory versus non-mandatory status are available on the BidBuy posting. For bids of $1,000 or more, the State Comptroller will deduct a $15 administration fee for the Minority Contractor Opportunity Initiative from the first payment. The contract may be partially or wholly funded with federal funds, with specific percentages and amounts disclosed upon notice of award.