Kitchen Equipment Maintenance and Repair at Aus􀆟n State Hospital

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB No. HHS0015554v3) for Kitchen Equipment Maintenance and Repair services at Austin State Hospital, located in Travis County. The procurement seeks a contractor to provide quarterly preventive maintenance and repair of kitchen equipment, including hot and cold side equipment and ice machines. Key deliverables include comprehensive quarterly service involving calibration, lubrication, equipment adjustments, cleaning, and verification of proper functioning, with specific responsibilities such as changing ice machine and reverse osmosis filters. Contractors must submit a detailed bid response including a completed Pricing Sheet, references, operational capabilities, and various mandatory attachments like proof of licensing and insurance. The solicitation response deadline is March 27, 2025, at 10:30 AM, with preliminary questions due by March 19, 2025. Evaluation criteria will focus on the lowest price per line item or total, with bidders required to provide service technician hourly labor rates, after-hours rates, minimum call rates, and parts markup (not to exceed 20 percent).

The contract, which will begin on the award date and expire on August 31, 2028, includes options for up to three 1-year renewals and is available for both HHSC and the Department of State Health Services (DSHS). While no specific set-aside designations are explicitly mentioned, the solicitation requires comprehensive legal and operational compliance, including anti-discrimination practices, cybersecurity training, and E-Verify participation. Contractors must meet rigorous standards involving background checks, insurance requirements, and performance monitoring protocols. The historical spend for similar services is $13,949.00 for the period from September 1, 2023, through August 31, 2025, suggesting a modest but potentially expandable contract value. Bidders must demonstrate operational capabilities, provide three verifiable references for similar contracts within the past five years, and comply with extensive contractual terms that cover intellectual property rights, civil rights compliance, and potential audit requirements.