Kitchen Appliances/Ice Machines Repairs & PM at Lufkin State Supported Living Center

The Texas Health and Human Services Commission Procurement and Contracting Services division is requesting bids for as-needed maintenance and repairs to kitchen equipment and preventative maintenance on ice machines at Lufkin State Supported Living Center, with bids due June 23, 2026, at 10:30 AM. The contractor must be located no more than 50 miles from the facility and respond to emergency service calls within one hour.

The scope covers all industrial and small-scale kitchen equipment and small appliances across multiple facility locations, with ice machines requiring preventative maintenance a minimum of two times per year. Services are performed Monday through Friday, 8:00 AM to 5:00 PM Central Time; services outside regular hours require prior written approval. The contractor must furnish all labor, tools, materials, and supplies, provide written cost estimates before commencing work, and obtain written work-order approval from authorized facility personnel before starting each job.

Bidders must demonstrate a minimum of three years of relevant experience, provide three verifiable references for similar services completed within the last three years, and confirm that assigned personnel hold at least two years of relevant experience. Comprehensive insurance is mandatory: workers' compensation with employer's liability of $1,000,000 per accident, commercial general liability of $1,000,000 per occurrence with $2,000,000 general aggregate, commercial automobile liability of $1,000,000 combined single limit, professional liability of $1,000,000, and umbrella liability of $1,000,000. All contractor personnel must pass background checks by the Texas Department of Public Safety; individuals with sex offender, child abuse, adult abuse, or fraud convictions are ineligible.

The initial contract term runs September 1, 2026, through August 31, 2027, with one optional one-year extension at the agency's discretion. Pricing must be firm and fixed using Exhibit C; price adjustments are permitted only at HHSC discretion, correlated with the Bureau of Labor Statistics Consumer Price Index or federal minimum wage increases. Bidders must submit firm pricing for regular hourly rates, bi-annual ice machine preventative maintenance, and a parts markup not to exceed 10 percent.

An optional on-site visit is scheduled June 8, 2026, at 10:30 AM. Questions are due June 11, 2026, at 5:00 PM, with addendum responses posted June 16, 2026. Required submissions include Exhibit A (HHS Solicitation Affirmations), Exhibit C (Pricing Sheet), Exhibit D (Bidder Reference Form), and applicable addendum acknowledgements. Late responses are disqualified. No guarantee of volume, usage, or compensation is provided; the contract is subject to appropriations and fund availability.