KHP sponsorship - visitor map sponsorship

The Kentucky Horse Park, an agency of the Commonwealth of Kentucky operating within Fayette County, is soliciting sponsorship proposals for a visitor map through a Request for Proposal issued on April 23, 2026, with submissions due by April 30, 2026, at 3:00 PM via the Vendor Self Service website. The sponsorship involves providing financial support for a four-color map distributed to guests at the Kentucky Horse Park Visitor Center and available online, with two versions printed annually for Spring/Summer and Winter seasons with an estimated total circulation of 50,000 copies. The map serves as a navigation resource featuring major landmarks, horse information, event schedules, and key area details. The solicitation seeks one sponsorship award with an initial one-year term and two additional one-year renewal options, requiring a cash payment of $7,500 per year. Respondents must demonstrate financial stability and provide detailed payment plans with any escalation factors. Evaluation criteria consist of three components: responsiveness to the solicitation (20 points), respondent background and business compatibility with the Kentucky Horse Park's mission (20 points), and the sponsorship response including items or money offered (60 points), with a maximum total score of 100 points and a minimum acceptable score of 80 points. Deliverables and benefits for the successful sponsorship recipient include facility signage, website recognition with a live link, logo placement on digital signboards and video boards, social media promotion, the ability to place promotional materials in the Visitor Center, discounted venue rental space at 25 percent off, up to five facility passes, and the opportunity to include a logo and promotional artwork on the back panel of the map.

The solicitation does not specify set-aside designations or restrictions targeting disadvantaged enterprises or specific organization types, though all respondents must comply with applicable state and federal regulations, including disclosure of tax violations within the previous five years and submission of a notarized affidavit confirming compliance with campaign finance laws. No incumbent vendors or current contractors are identified in the available documentation. The solicitation is governed by Kentucky law, and no integration with existing infrastructure or technology platforms is detailed as a requirement. The award value is established at $7,500 per year for the initial one-year term, with potential total contract value of $22,500 if both renewal options are exercised over the three-year period. Respondents must submit proposals meeting all regulatory compliance requirements and demonstrate adequate financial capacity to fulfill the annual sponsorship commitment.