KHP SPONSORSHIP - Museum Exhibit Sponsor

The Kentucky Horse Park, an agency within the Tourism Arts & Heritage Cabinet, is seeking museum exhibit sponsorships for a unique Saddle Exhibit at the International Museum of the Horse scheduled to run from March through December 2026. The procurement opportunity involves five total sponsorship opportunities: one Presenting Sponsor position at $20,000 and four Exhibit Sponsor positions at $7,500 each. Potential sponsors will be evaluated on a 100-point scale, with points allocated for responsiveness to solicitation requirements (20 points), organizational background and compatibility with the Kentucky Horse Park's mission (20 points), and financial contribution offer (60 points). A minimum score of 80 points is required for acceptance, with technical responses to be submitted to Karla DiNardo by November 4, 2025, at 3:00 p.m. through the Vendor Self Service website. The exhibit will showcase rare and unique saddles from diverse cultural backgrounds including Japanese, Native American, Chinese, French, Egyptian, and Western disciplines. Sponsors will receive marketing benefits such as promotional material identification, facility signage, logo placement on video boards, website recognition, social media promotion, a small museum display space, and up to five facility passes.

Respondents must demonstrate financial stability and provide a notarized affidavit confirming compliance with campaign finance laws. They are explicitly prohibited from claiming to be "official sponsors" per Kentucky Revised Statute 45A.097 and must disclose any prior violations of specified state statutes within the previous five years. The sponsorship term extends through December 2026, with termination provisions allowing either party to exit with thirty days' notice for convenience or immediate termination upon material breach. While no specific set-aside designations or disadvantaged enterprise requirements are mentioned, potential sponsors must carefully review all compliance requirements. The total potential sponsorship value ranges from $7,500 to $20,000, depending on the sponsorship tier selected. Interested organizations should carefully review the complete Request for Proposal (RFP 665 2600000121) to ensure full understanding of the sponsorship opportunities and associated requirements.