KHP SPONSORSHIP -Mounted Police Colloquium

The Kentucky Horse Park, an agency of the Commonwealth of Kentucky located in Fayette County, is issuing a Request for Proposal (RFP) to procure sponsorship support for the Annual National Mounted Police Colloquium and Civilian Sensory Clinic. This event attracts approximately 200 participants, including law enforcement professionals from across the nation and Canada, and will be conducted across multiple venues including the Alltech Arena, Covered Arena, and rings throughout the park's 1,200-acre facility in Lexington. The Kentucky Horse Park is seeking one or more sponsors at various sponsorship levels to support this training event, with up to 50 sponsorships available. Sponsorship contributions may be provided as cash or in-kind products, with four tier levels: Supporting Sponsor ($150-$250), Bronze Sponsor ($251-$750), Silver Sponsor ($751-$1,500), and Gold Sponsor ($1,501 and above). Benefits include facility signage, website recognition with logo and live link, digital signboard rotation, social media promotion, arena banners, promotional material placement, event passes, and the right to identify as a "Mounted Police Colloquium Sponsor." The RFP requires submission of a signed solicitation cover page, title page with contact information, notarized affidavit, respondent background information, and a sponsorship response detailing financial structure and stability. Responses must be submitted via the Vendor Self Service website by March 2, 2026, at 15:00, with the sponsorship term running for one year plus two optional one-year renewal periods. The evaluation committee will score technical responses on a 100-point scale, assessing responsiveness to the solicitation (20 points), respondent background and mission compatibility (20 points), and sponsorship response detailing offered items or money (60 points), with a minimum score of 80 points required for acceptance. Questions should be directed to Karla DiNardo at karla.dinardo@ky.gov or Jill Blevins at 859-259-4210.

The RFP does not specify set-aside designations or restrictions limiting responses to particular categories of organizations such as disadvantaged enterprises, suggesting that all qualified organizations may respond. No incumbent vendors or current contractors are identified in the solicitation materials. The procurement does not reference existing infrastructure or technology requirements for integration. Sponsorship awards will be determined based on the financial commitment level and the evaluation committee's assessment of each respondent's background, mission alignment, and proposed sponsorship structure. Potential award values range from $150 to unlimited amounts based on the four sponsorship tiers, though the solicitation indicates that up to 50 sponsorships may be awarded, suggesting multiple recipients and aggregate funding potentially exceeding $7,500.