KHP SPONSORSHIP - Horse Trailer Sponsorship

The Commonwealth of Kentucky's Kentucky Horse Park, located in Lexington and encompassing over 1,200 acres, is soliciting sponsorship proposals through a Request for Proposal (RFP) mechanism for a Horse Trailer Sponsorship opportunity. The procurement seeks either one or multiple sponsors to provide funding or in-kind donations for the addition of horse trailers to support park operations. Specifically, respondents must offer two required trailer types for in-kind sponsorships: a 4-Horse Goose Neck Trailer and a 2-Horse Bumper Pull Trailer. Sponsors may propose cash contributions at $40,000 annually, in-kind trailer donations valued at $40,000, or a combination of both cash and in-kind products. The sponsorship term is structured as an initial two years with two additional two-year renewal periods available. Proposals must be submitted via the Vendor Self Service website by January 27, 2026, at 3:00 PM. Technical responses are evaluated on a 100-point scale, with 20 points awarded for responsiveness to solicitation requirements, 20 points for respondent background and compatibility with the park's mission, and 60 points for the sponsorship offering itself; a minimum score of 80 points is required for acceptance. No bidder's conference or site visit is specified in the solicitation.

Successful sponsors receive comprehensive benefits including advertising signage on trailers, website recognition with a live link, logo placement on digital signage throughout the facility, social media promotion, 25 percent facility rental discounts, up to five annual park passes, two annual parking passes, and educational event hosting opportunities. In-kind trailers provided to the park shall be returned to the successful respondent upon agreement termination. The Kentucky Horse Park reserves the right to reject respondents whose branding, image, or mission conflicts with agency goals, which may effectively restrict participation to organizations whose values and public perception align with equestrian industry standards and family-friendly recreation. No incumbent vendors or specific set-aside designations for disadvantaged enterprises are identified in the solicitation documents. The procurement anticipates award values or contributions of $40,000 annually per sponsor, or equivalent in-kind trailer donations, though multiple sponsors may be selected for the opportunity.