Khaki Twill Fabric

The Commonwealth of Kentucky's Finance and Administration Cabinet, specifically the Department of Corrections and Kentucky Correctional Industries, is seeking a master contract for procuring textile materials for correctional facilities. The procurement involves two primary items: 144,000 yards of khaki twill fabric and 10,000 yards of gray coat liner, with specific material requirements including a 65% polyester/35% cotton blend for the khaki fabric, Pantone color 16-0726 TCX Khaki, minimum 60-inch cuttable width, and 7.5 oz./square yard weight. Delivery will be made to two correctional facilities: Eastern Kentucky Correctional Complex in West Liberty and Kentucky State Penitentiary in Eddyville. The contract will be a one-year initial agreement with potential for four additional one-year renewals, beginning July 1, 2025. The evaluation criteria will be based on a best value ranking approach, with 90 points allocated to pricing and 10 points to delivery performance. Key dates include a vendors' questions deadline of March 20, 2025, at 10:00 AM ET, and a bid closing date of March 28, 2025, at 1:30 PM ET.

The solicitation includes provisions for Kentucky resident bidder preferences and qualifications for specific types of organizations, such as Kentucky Industries for the Blind and nonprofit agencies supporting individuals with severe disabilities. Bidders must submit pricing for all line items and comply with various state regulations, including tax compliance, equal employment opportunity requirements, and specific affidavit submissions. The contract requires vendors to have $1,000,000 per occurrence commercial general liability coverage and potentially additional automobile liability insurance. Pricing must remain valid for 60 calendar days after the bid due date, with no price increases allowed during the first 12 months of the contract. Subsequent price adjustments must be based on industry-wide price changes and require written approval. The top-ranked bidder will be required to provide product samples for specification verification. While a specific budget range is not explicitly stated, the volume of fabric (144,000 yards of khaki twill and 10,000 yards of gray coat liner) suggests a substantial procurement value for the Kentucky Department of Corrections.