Keystone Systems Sole Source

The Illinois Secretary of State is entering into a sole source contract with Keystone Systems Inc. for $112,521.84 to provide talking book and braille collection management/circulation software. The contract is for an initial term from July 1, 2021 to June 30, 2022 with no renewal options. The software and services provided by Keystone Systems are the only ones available that can satisfy the state's requirements, as the application is specifically designed for the unique needs of the National Library Service's Talking Book and Braille Service program. Keystone has provided these services to the Illinois Secretary of State since 2000, with the annual renewal price increasing by an average of 2.5% per year over the last 10 years. The state has determined the pricing to be fair and reasonable, as there are no alternative providers for the specialized software and services required.

The sole source procurement does not have any set-aside designations or restrictions on the types of organizations that can respond. Keystone Systems, Inc. is the incumbent vendor and has been providing the collection management and circulation software to the Illinois Secretary of State's Talking Book and Braille Service program since 2000. The state has not provided any information on possible award values or budget ranges beyond the $112,521.84 contract value.