Key Watcher Key Management system

The State of Maine Department of Administrative and Financial Services, Division of Procurement Services, acting on behalf of Riverview Psychiatric Center, is requesting quotations for a Key Watcher Key Management System with responses due March 18, 2020 at 4:00 p.m. Eastern Standard Time via the AdvantageME Vendor Self Service (VSS) platform.

The scope comprises one six-module cabinet, two add-on cabinets with 16-key and blank modules, a remote setup unit, proximity card reader with test card, card read/relay output device, 260 smart keys, True Touch software and manuals, a 24-hour back-up battery, and associated equipment and supplies. Bidders must complete a detailed technical specification checklist and justify any specifications they cannot meet or propose approved-equal alternatives with supporting documentation. Submissions must include a Bid Cover Page and Debarment Form, itemized quotes in Excel format, product data and information sheets, and warranty information.

Award will be made on a best value basis considering specification compliance, price, and delivery. The State reserves the right to reject the lowest bidder if documented poor performance or contract termination occurred within the preceding five years. No best and final offers will be sought; all bidders are expected to submit best value pricing with their initial submission.

Quotations must include all costs necessary for full compliance with RFQ requirements and should exclude taxes, as the State is tax-exempt. Upon award, the successful bidder will execute a State of Maine Buyer Purchase Order or Master Agreement with payment anticipated on net 30 terms. All submissions, questions, and answers are conducted exclusively through VSS, with the designated buyer as the sole authorized contact. The RFQ specifications document does not state a contract term or renewal options.