Key-Loc Replacement Cushions

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) have issued Invitation for Bid (IFB) No. HHS0015659 for Key-Loc Replacement Cushions at the Brenham State Supported Living Center. The procurement seeks specific furniture components including Key-L seat and back covers, Key-Loc seat cushions, and Ambassador L420 right and left arm upholstered pieces in Caressa FR fabric (Java and Admiral colors) with Cal 117 upholstery and Oak Natural finish. Quantities range from 4 to 16 units per line item, with precise specifications for materials and finishes. The bid requires F.O.B. Destination pricing with freight prepaid, and vendors must provide firm, fixed pricing for the contract duration. Key submission deadlines include questions due by December 11, 2024, at 10:30 AM CT, and bid responses due by December 23, 2024, at 10:30 AM CT. The anticipated contract start date is December 31, 2024, with a standard 14-day delivery expectation. HHSC reserves the right to make single or multiple awards based on best value, with no guaranteed minimum quantities or compensation.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with extensive affirmation requirements, including certifications related to federal and state regulations, public information act compliance, and various business practice prohibitions. The contract includes notable restrictions such as boycott limitations, abortion funding prohibitions, and cybersecurity training compliance. While no specific budget range is provided, the solicitation allows for potential price adjustments at HHSC's discretion based on the Consumer Price Index or Federal minimum wage increases. Delivery to the Brenham State Supported Living Center is strictly regulated, with deliveries permitted only between 7:00 AM and 2:00 PM, excluding the 11:00 AM to noon timeframe. Vendors must adhere to facility protocols, including speed limits, designated parking areas, and specific interaction guidelines. The procurement process includes optional electronic submission through the HHS Online Bid Room system, with a detailed two-step registration process that can take up to five business days to complete.