Kentucky State Police Laundry, Rental, Direct Sale Service

The Commonwealth of Kentucky, on behalf of the Kentucky State Police, issued Request for Bid (RFB) 758 2400000591 on April 17, 2024, to establish a Master Agreement for laundry rental and facility supply services across nine state locations in Elliott County and beyond, including the State Police Academy in Frankfort, Headquarters, and seven laboratory facilities. The procurement seeks comprehensive linen and laundry services encompassing blankets, sheets, pillowcases, bath towels, washcloths, mats, wipe towels, and laundry bags, with monthly service requirements for mats and weekly service for all other items. Delivery and pickups must occur between 8:00 AM and 4:30 PM Monday through Friday, and all linens must be laundered in accordance with American Institute of Laundry standards for hospital linens and meet requirements established by The Joint Commission, OSHA, and various state and federal agencies. Bidders may submit proposals for any single location, any combination of locations, or all nine facilities as detailed on the Bid Price Sheet (Attachment C), and must demonstrate a minimum of five years of experience with similar laundry service contracts to qualify. The contract period begins July 1, 2024, for one year with four optional one-year renewal periods subject to written approval and potential renegotiation. Written vendor questions were due April 24, 2024, at 10:00 AM ET, with bid submissions required by May 1, 2024, at 1:30 PM ET through the electronic eProcurement system. Award determination will utilize a best value approach with price weighted at 100 points and experience evaluated on a pass/fail basis.

The solicitation does not specify set-aside designations for disadvantaged enterprises; however, Kentucky resident bidders are eligible for reciprocal preference equal to that given by the bidder's state of residence. No incumbent vendors or current contractors are identified in the available documentation. Successful bidders must submit evidence of Kentucky tax registration, Certificate of Authority if a foreign entity, required affidavits certifying compliance with Kentucky campaign finance laws and confirmation of resident business status, and Certificates of Insurance demonstrating Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, plus Automobile Liability Insurance of $1,000,000 per occurrence for delivery vehicles. Pricing must remain valid for a minimum of 60 calendar days after the bid due date under F.O.B. Destination Freight Prepaid and Allowed terms, with price increases prohibited during the first twelve months and requiring written justification thereafter. The Commonwealth reserves the right to add locations if needed and may cancel the contract with 30 days' written notice. No specific budget range or award value is identified in the solicitation documents.