Kentucky State Police Laundry, Rental, Direct Sale Service

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky State Police (KSP), issued Request for Bid 758 2400000454 to establish a Master Agreement for comprehensive linen and laundry rental services across multiple KSP locations throughout the state, including facilities in Frankfort, Louisville, Ashland, London, Madisonville, Dry Ridge, Pikeville, and Harlan. The solicitation seeks a single vendor to provide laundry rental and cleaning services for blankets, sheets, pillowcases, bath towels, washcloths, mats, wipe towels, laundry bags, and related supplies, with initial service frequencies of weekly service for most items and monthly cleaning for mats, though flexible scheduling options (weekly, bi-weekly, monthly, or as-needed) are available based on location-specific requirements. All deliverables must comply with American Institute of Laundry standards and meet requirements established by The Joint Commission, OSHA, and various state and federal agencies. The contractor must provide collection bags, laundry carts, and handle all delivery and pick-up services between 8:00 a.m. and 4:30 p.m., Monday through Friday, on an F.O.B. Destination Freight Prepaid basis with all freight charges borne by the vendor. Bidders must demonstrate a minimum of five years of experience in the United States with similar laundry contracts and must maintain Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, plus Automobile Liability Insurance of $1,000,000 combined single limit, with the Commonwealth listed as additional insured. Award will be determined using a best value methodology with price weighted at 100 points and experience evaluated as a pass/fail criterion. Written vendor questions were due by April 1, 2024, at 10:00 a.m. ET, with bids due on April 9, 2024, at 1:30 p.m. ET through the Commonwealth eProcurement system using the required Bid Price Sheet (Attachment C), and all pricing must remain valid for sixty calendar days following the bid due date. The initial contract period commences July 1, 2024, for one year with four optional one-year renewal periods subject to written approval and potential renegotiation of terms, with price adjustments prohibited during the first twelve months and thereafter limited to industry-wide cost increases supported by thirty days' written notice.

Kentucky resident bidders are eligible for reciprocal preference under KRS 45A.490-494, and qualified bidders including Kentucky Correctional Industries and nonprofit organizations serving individuals with severe disabilities receive additional preference points in the award evaluation. No incumbent contractor information is identified in the solicitation documents, and no specific budget or award value range is disclosed. Bidders claiming resident or qualified bidder status must submit executed, notarized affidavits attesting to their eligibility, including documentation of Kentucky corporate income tax filing, unemployment insurance payments, and workers' compensation coverage for the one-year period preceding the contract advertisement date for resident bidders. Additionally, all bidders must submit a campaign finance affidavit, Revenue Form 10A100, and proof of required insurance coverage prior to contract award. The solicitation permits online bidding and reserves the right for KSP to add or delete items, services, and locations throughout the contract term. Vendors should direct inquiries to Keith Srutowski at 502-564-7007, and all shipping and billing should be directed to KSP Financial Grant Management at 919 Versailles Road, Frankfort, Kentucky 40601.