Kentucky State Police Flight Cameras

The Commonwealth of Kentucky, Office of Procurement Services, on behalf of the Kentucky State Police, issued Request for Bid (RFB) 758 1900000647 for the procurement of an aerial flight camera system to be installed on the KSP's Bell 206L3 Longranger Helicopter. The procurement seeks one MX-10 Flight Camera system or approved equivalent, along with three major components: a camera system featuring day, thermal imaging, and low-light capability mounted on a turret with four-axis active stabilization; an augmented reality mapping system compatible with the camera systems; and installation services including nose mount, monitor installation, and aircraft modifications. The solicitation employed a two-phase sealed bid process: Phase 1 required submission of unpriced technical responses by May 16, 2019, at 1:30 PM EST, evaluated on delivery and warranty criteria, while Phase 2 consisted of an online reverse auction bidding event scheduled for May 29, 2019, at 11:00 AM ET through eBridge Global's electronic platform. All bidders were required to bid all line items and provide a 24-month/1,000-hour standard warranty at no additional cost, with pricing submitted on an FOB Destination Freight Prepaid and Allowed basis, exclusive of federal excise tax and Kentucky sales or use tax. Questions regarding the solicitation were due by May 8, 2019, at 3:30 PM EST, and bids were required to be submitted in physical form to the Finance Office of Procurement Services at 702 Capitol Ave, Capitol Annex Room 095, Frankfort, Kentucky 40601, as online bidding was prohibited. Award was to be made on a best-value basis to the vendor whose offer was most advantageous to the Commonwealth, with the successful bidder required to obtain approval from the Kentucky State Police Aircraft Branch prior to award.

Kentucky resident bidders were eligible to receive reciprocal preference in accordance with KRS 45A.490-494, applied after Phase 2 completion, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit agencies were eligible for preference points equal to twenty percent or fifteen percent of maximum points awarded. The procurement was subject to Equal Employment Opportunity requirements for contracts exceeding $500,000 in estimated value, and bidders were required to submit Revenue Form 10A100 and appropriate affidavits, including a notarized Annual Affidavit certifying compliance with Kentucky's procurement regulations and campaign finance laws. Foreign entities were required to provide a certificate of authority to transact business in Kentucky within fourteen days of bid opening. The successful vendor was responsible for a three percent (3%) transaction fee to eBridge assessed on the final awarded price, which was required to be included in the bid pricing and paid once the awarded supplier received payment from the buyer. No incumbent contractor was identified for this procurement, and the specific award value or budget range was not disclosed in the solicitation documents; however, the Commonwealth reserved the right to reject any or all bids and cancel the solicitation if responses exceeded available funding. The delivery and billing location for the camera system was designated as the KSP Aircraft Branch at 94 Airport Road, Frankfort, Kentucky 40601.