Kentucky State Police Flight Camera

The Commonwealth of Kentucky Finance and Administration Cabinet issued a Request for Bid (RFB 758 2000000039) on August 1, 2019, for the Kentucky State Police to procure and install a flight camera system on a Cessna 182 RG aircraft. The solicitation seeks a complete gyro-stabilized camera system with integrated day, thermal imaging, and low-light capabilities, including a system controller, installation services, and a 24-month/1,000-hour warranty. The camera system must meet rigorous technical specifications, including four-axis active stabilization with 15 micro-radian stability, elevation coverage from +90 to -120 degrees, 360-degree continuous azimuth coverage, multiple sensor types (HD color, spotter scope, mid-wave infrared, and low-light monochrome), and a laser illuminator with rangefinder compatible with multiple mapping systems. Vendors' written questions were due August 8, 2019, at 3:30 PM EDT, with sealed, hard-copy bid submissions required by August 16, 2019, at 1:30 PM EDT to the Commonwealth's Office of Procurement Services in Frankfort, Kentucky. Award determination will utilize a best-value ranking approach allocating 800 points for price (lowest bidder receives maximum points with proportional scoring for subsequent bidders), pass/fail evaluation for delivery and warranty requirements, and 200 points for geographic proximity to Capital City Airport in Frankfort, with bidders exceeding 1,200 nautical miles deemed ineligible. The installer must be a Cessna Certified Installation Center or FAA Authorized Avionics Installation and repair station located within 1,200 nautical miles of Frankfort, with installation completion required within 60 days of commencement.

Kentucky resident bidders receive reciprocal preference, and qualified bidders including Kentucky Correctional Industries and Kentucky Industries for the Blind receive additional preferences in the evaluation process. All bidders must comply with mandatory affidavit requirements under Kentucky law, including certifications regarding campaign finance compliance, tax registration, and trade jurisdiction adherence. Vendors must submit comprehensive documentation including a signed face of solicitation, bid information, Kentucky Tax Registration Application (Form 10A100), certificates of authority for foreign entities, required affidavits notarized by duly authorized representatives, and EEO forms if applicable. Proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date, with delivery on an F.O.B. Destination Freight Prepaid basis and no federal excise tax or Kentucky sales tax to be included in quoted prices. No specific budget range or award value is disclosed in the solicitation documents, though the contract serves exclusively the Kentucky State Police and will be awarded by line item for the camera and installation services.