Kentucky Motorcycle Safety Education Program-Train Trainer

The Kentucky Transportation Cabinet (KYTC) is issuing a Request for Proposal (RFP 605 2200000241) for a Personal Service Contract to procure instructor training services for the Kentucky Motorcycle Safety Education Program-Train Trainer initiative. The KYTC seeks qualified individuals and organizations to establish and operate training facilities that prepare rider coaches to teach motorcycle rider training courses in compliance with National Highway Traffic Safety Administration (NHTSA) certified standards and the Kentucky Governor's Commission on Motorcycle Education and Safety guidelines. Qualified offerors must provide comprehensive instructor training courses, establish appropriately certified training facilities with both classroom and range components, provide course materials aligned with approved curricula (MSF Total Control, HDRA Motorcycle, Ohio, or other approved programs), obtain required certifications, coordinate training sessions across regions, maintain and report participant data, allow quality assurance inspections, and conduct continuing education programs for existing instructors. Deliverables include demonstrated facility readiness with ADA-compliant classroom and range facilities, certified instructor availability, training motorcycles with complete maintenance records, insurance documentation, detailed policies and procedures manuals, and business plans demonstrating financial viability. The Technical Proposal is evaluated on a maximum of 250 points across five criteria with a minimum of 200 points required for award consideration, while the Cost Proposal is scored on a maximum of 150 points with the lowest-priced proposal receiving maximum points; the Commonwealth may require oral presentations from the top three vendors worth up to 50 additional points for a potential total of 450 points. Written questions were due by March 14, 2022, with proposals due by 2:00 PM on April 1, 2022. The anticipated contract award will be effective July 1, 2022, through June 30, 2024, with the Commonwealth reserving the right to renew for up to two additional two-year periods.

The RFP documentation does not specify set-asides or restrictions on organization types, disadvantaged enterprise preferences, or incumbent vendors. Applicants are required to submit comprehensive documentation through secure MOVEit TRANSFER file submission to https://ftp.ky.gov, including completed Training Provider Applications, expertise descriptions, insurance documentation, business plans with detailed cost and revenue projections, instructor training procedures, and required affidavits and certifications. All submitted proposals must remain valid for a minimum of six months after the April 1, 2022 proposal due date. The Commonwealth reserves the right to award multiple contracts, reject any or all offers, request best and final offers, and conduct negotiations based on the best interests of the Commonwealth. While specific award values or budget ranges are not provided in the RFP documents, the contract period extends through June 30, 2024, with potential renewal options through 2028, indicating a multi-year commitment to the motorcycle safety education program.