Keihin Auditorium LED Lighting Upgrade

Edgecombe Community College is seeking vendors for a comprehensive LED lighting upgrade project for the Keihin Auditorium located on its Tarboro Campus, with Request for Quote (RFQ #95-ECC12122024) issued on December 12, 2024. The procurement involves modernizing and consolidating existing lighting controls, with specific objectives including implementing "one button" control styles and remote-control integration capabilities using devices like iPads. Key deliverables include architectural lighting controls upgrade, theatrical dimming controls upgrade, house lighting power controls upgrade, theatrical lighting control console installation, and a comprehensive theatrical lighting upgrade. A mandatory site visit is scheduled for January 9, 2025, at 2:00 PM EST at the Fleming Building Keihin Auditorium, with quotes due by January 30, 2025, at 2:00 PM EST. Evaluation criteria will likely include vendor experience, pricing, HUB participation, and demonstrated capability to deliver sophisticated lighting control systems. Vendors must provide three customer references demonstrating experience with similar equipment installations and must be registered in North Carolina's Electronic Vendor Portal (eVP) in good standing.

The procurement promotes participation of Historically Underutilized Businesses (HUB) with a goal of 10% utilization of diverse firms as 1st or 2nd tier subcontractors. Vendors must complete several mandatory attachments, including HUB Supplemental Vendor Information, Customer Reference Form, Certification of Financial Condition, and Vendor Request for EO50 Price-Matching. North Carolina's Executive Order 50 allows resident vendors to request price matching if they are within 5% or $10,000 of the lowest bid. While no specific budget range is explicitly stated, the comprehensive nature of the lighting upgrade suggests a significant investment. Vendors must provide itemized costs for seven distinct components, including system programming, training, and installation. The contract term is specified as 6 months from final execution, with a focus on enhancing the auditorium's lighting infrastructure through modern, integrated control systems.