KEGENE30SB Generator repair at SHA Elkton
Open State & local contract opportunity Posted
- Solicitation number
- BPM059606
- State
- Maryland
- Responses due
Opportunity facts
Opportunity details come from emma.maryland.gov. Updated .
About this opportunity
The Maryland Department of Transportation, State Highway Administration (MDOT SHA), is soliciting bids under Invitation for Bids CEGENE30SB, a Small Business Reserve procurement limited to certified small businesses, for emergency generator preventative maintenance and repair at the Elkton State Highway Maintenance Facility in Cecil County. Questions are due November 18, 2026 at 9:00 a.m., and bids are due November 19, 2026 at 9:00 a.m. via eMMA. Minority Business Enterprises are encouraged to respond.
The contractor must provide a minimum of two Certified Engine Mechanics with three years of diesel, natural gas, liquid propane, or gasoline generator experience and one Master Electrician with three years of emergency generator and automatic transfer switch experience. Bidders must submit three references demonstrating generator maintenance experience within the past three years. Required scope includes three preventative maintenance service plans, one load bank test following contract issuance, and 24/7 emergency repair. Service Plan A requires three visits at 6, 18, and 30 months. Service Plan B requires two visits at 12 and 24 months. Service Plan C requires one visit immediately after execution. Routine work must be scheduled between 6:30 a.m. and 3:00 p.m. on weekdays, except for emergency services and load bank testing. Workers' Compensation insurance of at least $100,000 per occurrence is required.
The contract is firm fixed price per defined quantity, with a 36-month term or until quantities are exhausted. No federal funding is involved. Pricing includes flat fees for each preventative maintenance plan, hourly labor rates for normal and emergency/overtime hours, and a materials markup of zero to ten percent at cost. No travel reimbursement is provided. Award goes to the responsible bidder submitting the lowest responsive bid price. Payment is by electronic funds transfer on invoices submitted within one month of work completion.
A public bid opening is held the same day at the bid deadline via Microsoft Teams. No pre-bid conference is scheduled, but site visits may be arranged by contacting Procurement Officer Leslie Nichols at 410-398-1565.
Opportunity text
Backup electrical generator inivtation for bid. There are three parts to the price form.
1) Flat fees for preventative maintenance schedules. The IFB contains 3 prevenatitve mainteiance lists. Each lists has a fixed costs that you will bill. Do not add hourly labor on top of this.
2) Hourly rates for regularly scheduled repair work or repair work outside the scope of quick, routine prevenative maintenance above. Emergency rates are for when there's a breakdown and we need you ASAP, not scheduled work.
3) Materials and supplies markup is between 0 and 10%. MSRP is also acceptable, so long as we see that this is a reaonable market price for the item. We don't want someone to lowball the labor to win the bid, then gouge the parts with a 300% markup. We're trying to have a fair a level playing field to compare all the vendors.
There is no mileage, fuel surcharge, or any other junk fees. The prices on the price form will be the only items on your invoice to SHA Elkton. There is no deposit or down payment. All payment will be after work is performed. On inovices below 5K USD, SHA prefers to pay by credit card, if the vendor both accepts card AND does not charge a processing fee. Defalt payment terms are Net 15 with credit card often being paid in 2-5 business days.
Files
| File | Type | Posted |
|---|---|---|
| CEGENE30SB.IFB.pdf |
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