KDV/KLSRP Linens Service

The Commonwealth of Kentucky Finance and Administration Cabinet issued Request for Bid (RFB) 758 2300000477 on February 3, 2023, on behalf of the Kentucky Department of Parks to procure comprehensive linens and facility supply services for Kentucky Dam Village State Resort Park (KDV) and Kenlake State Resort Park (KLSRP) located in Laurel County. The solicitation seeks a qualified vendor to provide bi-weekly pickup and laundering of soiled linens and supplies, with replenishment of inventory to maintain specified levels across thirty commodity line items, including tablecloths in multiple sizes, towels, bar mops, wet mops, chef's aprons, grill pads, various styles and sizes of mats (Misty Gray, Water Hog, Anti-Fatigue, and Blueberry Frost), urinal screens, napkins, and soil bags. Bidders must demonstrate a minimum of five years of experience providing similar laundry and linen services to comparable customers on a pass/fail basis, with the contract award determined using a best value methodology weighted 90 percent on price and 10 percent on experience. The initial contract period runs for one year from the date of award with four optional one-year renewal periods available at the discretion of both parties. Written questions were due February 10, 2023, by 10:00 AM ET, with bids closing on February 17, 2023, at 1:30 PM ET; bidders must submit responses electronically through the Commonwealth's eProcurement system using the provided Bid Pricing Sheet (Attachment D) with separate costs for service and replacement of lost items for each commodity. The successful vendor must maintain General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate along with Kentucky workers' compensation insurance, with pricing submitted on an F.O.B. Destination Freight Prepaid and Allowed basis and no price increases permitted during the first twelve months of the contract.

The solicitation includes affidavit requirements addressing Kentucky campaign finance law compliance, resident bidder status for entities authorized to transact business in Kentucky with current tax and workers' compensation filings, and qualified bidder status for nonprofit corporations and qualified nonprofit agencies serving individuals with severe disabilities that must employ such individuals for at least seventy-five percent of direct labor hours. No specific incumbent vendors or current contractors are identified in the available solicitation documents, and no set-asides are designated for disadvantaged enterprises, though resident bidder status affidavits indicate preference considerations for Kentucky-based organizations. The solicitation documents do not contain an explicit budget range or award value; however, bidders must calculate total pricing by multiplying unit prices by estimated annual quantities for all thirty commodity line items and provide extended pricing for both regular inventory service and replacement items. The Commonwealth reserves the right to cancel the contract with thirty days' written notice and may extend the contract to other state agencies with vendor consent; price increases after the initial twelve-month period require justification based on industry-wide price changes submitted at least thirty days in advance.