KDLA - Warehouse Shelving for State Records Center 2026

The Commonwealth of Kentucky, through the Finance and Administration Cabinet on behalf of the Kentucky Department for Libraries and Archives (KDLA), is soliciting bids via Request for Bid 758 2600000510 for the procurement and installation of warehouse shelving for the State Records Center located at 1425 Leestown Road, Frankfort, Kentucky. The solicitation seeks 428 units of 15-shelf-high steel shelving units (16 feet tall) with 42-inch width by 30-inch depth shelves, equivalent to Republic Steel Shelving Series 2000 or a comparable interchangeable substitute in gray capable of holding a minimum of 310 pounds per shelf. The required deliverables include 6,420 double-faced integral back shelving units, 3,424 side braces, 1,712 back braces, 856 L-shaped posts, 856 beaded posts, 6,420 clip sets, and column protectors, representing approximately 35,952 cubic feet of storage capacity. The vendor must provide all materials, labor, transportation, assembly, and installation to manufacturer specifications, with all materials and installation services to be completed by June 30, 2026, and a hard close date of July 8, 2026. The evaluation criteria allocate 100 points to price (lowest bidder receives maximum points with other bidders scored proportionally) and apply pass/fail requirements for delivery and assembly. An optional vendor site visit was held April 9, 2026 at 10:00 AM ET, written questions were due April 10, 2026 at 1:30 PM ET with Commonwealth responses issued April 14, 2026, and the bid closing date is April 23, 2026 at 1:30 PM ET, with pricing remaining valid for 60 calendar days after the bid due date.

Kentucky resident bidders receive reciprocal preference, and qualified bidders receive preference equal to 15 percent of maximum points; however, no specific set-aside designations for disadvantaged enterprises are mentioned in the solicitation documents. No incumbent vendors or current contractors are identified in the available documentation. The vendor must confirm the required delivery timeline and may invoice materials delivered by June 30, 2026 separately from installation charges, which may occur after that date, with a one percent per-day deduction applied to invoices for each day delivery exceeds the contracted due date. Required insurances include Commercial General Liability coverage of $1,000,000 per occurrence with $2,000,000 aggregate and Automobile Liability Insurance of $1,000,000 combined single limit for delivery. The Commonwealth will pay within 30 working days of invoice receipt or goods acceptance. All bidders must complete the Required Affidavit for Bidders, Offerors, and Contractors in accordance with Kentucky Revised Statutes 45A.110 and 45A.115, and no budget range or award value is specified in the solicitation documents, indicating this is a competitive best-value procurement with pricing to be determined by responsive bids.