KDLA - Warehouse Shelving for State Records Center 2026

The Commonwealth of Kentucky's Department for Libraries and Archives (KDLA) is issuing a Request for Bid (RFB 758 2600000510-1) for the procurement of warehouse steel shelving for the State Records Center. The solicitation seeks 428 complete shelving units, each standing 16 feet tall with 15 shelves, measuring 42 inches wide by 30 inches deep, with gray coloring and a minimum weight capacity of 310 pounds per shelf. The shelving must be Republic Steel Shelving or a comparable, interchangeable substitute and will include 6,420 double-faced integral back shelves, 3,424 side braces, 1,712 back braces, 856 L-shaped posts, 856 beaded posts, 6,420 clip sets, and up to 30 column protectors. The selected vendor must assume all costs associated with materials, labor, transportation, assembly, and on-site installation to manufacturer specifications at 1425 Leestown Road, Frankfort, Kentucky 40601, with all delivery and assembly activities required to be completed by June 30, 2026. Awards will be determined using a best value approach with 100 points allocated solely to price, with the lowest bidder receiving maximum points; delivery and assembly timelines are pass/fail criteria, with one percent invoice deductions assessed per day of delay. Key dates include an optional vendor site visit on April 9, 2026 at 10:00 AM ET, written questions due by April 10, 2026 at 1:30 PM ET, Commonwealth responses to questions by April 14, 2026, and bid responses due by April 23, 2026 at 1:30 PM ET. Interested vendors may contact Angie Johnson at 502-564-6194 for additional information, and all quotations must be submitted electronically through the Kentucky eProcurement System with F.O.B. Destination Freight Prepaid terms.

Kentucky resident bidders are eligible for reciprocal preference if their home state grants preference to its residents, and qualified bidders including Kentucky Correctional Industries receive preferential point adjustments. All bidders are required to submit a notarized Annual Affidavit affirming compliance with Kentucky's campaign finance laws under Kentucky Revised Statutes 45A.110 and 45A.115, with the affidavit remaining effective for one year from execution. Vendors must maintain Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, plus Automobile Liability Insurance of $1,000,000 combined single limit if providing delivery services. This is a one-time award with no renewal options, and all proposed pricing must remain valid for 60 calendar days following the bid due date. The Commonwealth reserves the right to cancel the RFB if responses exceed available funding, and no specific budget range or award value is disclosed in the solicitation documents.