Final_RFB_758_2600000510_1_SO_FORM.PDF
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- Solicitation number
- RFB 758 2600000510 1
- Issued by
- Kentucky
About this file
This is a Request for Bid (RFB) issued by the Commonwealth of Kentucky's Department for Libraries and Archives (KDLA) for the procurement of warehouse steel shelving for the State Records Center. The solicitation seeks a single shipment of 428 warehouse shelving units, each 15 shelves high (16 feet tall), with dimensions of 42 inches wide by 30 inches deep. The specification calls for Republic Steel Shelving or a comparable substitute that is interchangeable with the currently installed shelving, must be gray in color, and capable of holding a minimum of 310 pounds per shelf. The bid was issued on April 2, 2026, with a closing date of April 23, 2026, at 1:30 p.m. Interested vendors should contact Angie Johnson at 502-564-6194 for additional information. No site visit or bidder's conference is mentioned in the solicitation documents.
The vendor selected for this contract must assume all costs associated with transportation, assembly, and on-site installation of the shelving to manufacturer specifications, with all unused materials remaining as property of KDLA. The vendor is required to contact KDLA at least three business days before delivery to coordinate unloading, assembly, and installation activities. The State Records Center will provide loading dock access and a pallet jack, though the vendor must supply additional equipment such as a forklift if needed. The solicitation specifies exact quantities for all component parts, including 6,420 double-faced integral back shelves, 3,424 side braces, 1,712 back braces, 856 L-shaped posts, 856 beaded posts, 6,420 clip sets, and up to 30 column protectors. The vendor must ensure accurate calculation and shipment of all specified parts without substitution of side braces for back braces or vice versa. Delivery is to be made to the State Records Center located at 1425 Leestown Road, Frankfort, Kentucky 40601.
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Text version
Document ID: RFB 758 2600000510 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: KDLA - Warehouse Shelving for State Records Center 2026
Date Issued:
04/02/2026 Record Date:
04/02/2026
Solicitation Closes Date:
04/23/2026 Time:
13:30
Solicitation No:
RFB 758 2600000510
Online Bidding Prohibited: No
For Information Call:
Angie Johnson 502-564-6194
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2600000510 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Warehouse Steel Shelving for State Records Center
1.00000 EA
Comm Code Comm Description Manufacturer Model # Manuf Part #
42048 Library Shelving, Metal
Extended Description Bid Specifications:
Republic Steel Shelving or a comparable substitute. Republic Steel Shelving is currently being used. Quoted comparable substitute must be interchangeable with current shelving. Shelving must be gray and able to hold at a minimum of 310 pounds.
Vendor shall assume all costs, provide all materials and labor to transport, assemble, and install shelving to manufacturers specifications on site. Any unused materials will remain on site as property of Kentucky Department of Libraries and Archives (KDLA).
428 units, 15 shelves high each (16 feet) shelves 42W X 30D Description Qty Double Faced Integral Back Shelving - 6420 Side braces - 3424 Back braces - 1712 L-shaped posts - 856 Beaded posts (full height) - 856 Clip Sets - 6420 Column Protectors (if the ones we have remaining from previous builds are not suitable) - 30
The Vendor or the Vendors freight handler, without fail, will contact KDLA three or more days in advance of the delivery, via email and telephone (contact information shall be provided after award), to ensure that KDLA staff are available and on site to facilitate vendors unloading, assembly, and installation of the shelving.
Loading dock is available for unloading and pallet jack is available for use. The vendor will need to provide any other needed equipment, such as a forklift.
The Vendor will ensure that it has calculated and shipped the correct number of specific parts (shelves, side braces, back braces, posts, and clips) for this installation, as detailed above. In installation, side braces will not be substituted for back braces, and back braces will not be substituted for side braces.
Instead, the correct brace will be used in the appropriate place, and the Vendor will ensure that it has calculated and shipped a sufficient quantity of the appropriate braces and all other parts so that this accomplished, without any substitution. The Vendor will ensure that it has shipped the correct number of clips to support the shelves on the steel posts. This number is specified above.
Deliver To:
Kentucky Department for Libraries and Archives State Records Center 1425 Leestown Road Frankfort, KY 40601
Shipping Information Education & Labor Cabinet-KY Department for Libraries and Archives
300 Coffee Tree Road PO Box 537 Frankfort KY 40602-0537
Billing Information Education & Labor Cabinet-KY Department for Libraries and Archives Roger Holden 300 Coffee Tree Road PO Box 537 Frankfort KY 40602-0537
Document ID: RFB 758 2600000510 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed Best Price
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation. By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Phase Document Description Page 4
2600000510 Final KDLA - Warehouse Shelving for State Records Center 2026
Total Pages: 4
File details come from the government source that posted it. Updated .