KC Scout Hardware Maintenance Services

The Missouri Department of Transportation (MoDOT) and Kansas Department of Transportation (KDOT) are jointly soliciting bids for hardware maintenance services for the Kansas City Scout Advanced Transportation Management System (ATMS). The Invitation for Bid (IFB) seeks a contractor to provide comprehensive maintenance and repair services for critical transportation infrastructure, including CCTV cameras, dynamic message signs, vehicle detection systems, field cabinets, communication equipment, and fiber optic networks across the Kansas City metropolitan area in Missouri and Kansas. Bidders must submit electronic responses through the MissouriBUYS system by June 8, 2023, at 2:00 PM CDT, with vendor questions due by May 25, 2023. The contract will be awarded on a firm fixed pricing "low bid" basis, with an initial term from contract execution through June 30, 2025, and up to three optional one-year renewal periods. Key qualifications include maintaining a 2,500 square foot climate-controlled warehouse within 30 miles of downtown Kansas City, providing 24/7 emergency repair capabilities, and employing certified fiber optic specialists with specific technical expertise. Contractors must provide detailed pricing for preventative maintenance tasks and time-and-materials rates for repair work, and comply with prevailing wage requirements for both Missouri and Kansas.

While there are no strict set-aside requirements, the solicitation encourages Minority Business Enterprise (MBE) participation of 10% and Women Business Enterprise (WBE) participation of 5% through subcontractors, suppliers, or joint ventures. The contractor must provide comprehensive insurance coverage, including general liability, and furnish a bid bond of 5% of the total bid amount, with a 100% performance and payment bond required upon award. Bidders must have staff qualified in various roles including HVAC professionals, certified fiber optic installers, and technicians experienced with ITS maintenance disciplines. The solicitation does not identify the current incumbent contractor, and specific award value or budget range is not explicitly stated. Payment will be made on a net 30-day basis after completion of work orders and receipt of correct invoices. The contract will be funded through state and federal sources, with MoDOT reserving the right to increase or decrease quantities as needed throughout the contract period.