June 2023 - Quarterly Board Meetings

This state and local contracting opportunity is an Request for Quote (RFQ) issued by the Illinois Law Enforcement Training & Standards Board for hotel services to host their quarterly board meetings on June 7-8, 2023. The Board requires a hotel located within Lake County, Illinois, or within seven miles of the county border, with a ballroom capable of seating over 200 people. The hotel must provide meeting space setup, audio/visual equipment, catering services, and lodging accommodations for board members. The Board is seeking quotes to provide all required supplies and services for the two-day event. Lodging for approximately 30 rooms must be included in the quote at the applicable state rate, while the remaining 20 rooms will be self-pay within the reservation block. The Board is willing to provide applicable credit applications and tax-exempt documentation upon request. The hotel must agree to directly bill the Board for the needed services, and payment will be made in accordance with State requirements. The hotel cannot require a deposit or include any attrition clause within the use agreement. The Board reserves the right to reject all offers and individual offers that fail to meet any requirement, and will select the vendor that can provide all required supplies and services at the lowest price.

The RFQ does not mention any set-aside designations or restrictions on the types of organizations that can respond. There is also no information provided on any incumbent vendors or current contractors, nor any existing infrastructure or technology that requires integration. The RFQ does not list a specific award value or budget range, but the Board will select the vendor that can provide all required supplies and services at the lowest price.