JPMC Medical and Laboratory Gases

The Illinois Department of Central Management Services (CMS), in cooperation with the Chief Procurement Officer for General Services, is soliciting bids for a Joint Purchase Master Contract (JPMC) to establish a statewide supply agreement for medical and laboratory gases, including cylinder rentals and bulk tank leasing services. This Invitation for Bid (IFB) B-49854 is open to all qualified vendors and will result in a five-year master contract with maximum potential extension to ten years, making gases available on an as-needed basis to all Illinois governmental units and qualified not-for-profit agencies. The required deliverables include the supply and delivery of medical and laboratory gases (including products such as Argon and Chlorine at specified concentrations), full cylinder delivery to designated storage areas, pickup of empty cylinders at no charge, and bulk tank rental and leasing services, with all equipment cleaned, sealed, certified, and compliant with NFPA 99 Healthcare Facilities Code standards. Delivery must occur within two business days of purchase order receipt, with cylinder deliveries occurring no more than twice weekly and no less than monthly, and the vendor must maintain 24/7 emergency contact availability with emergency repair service within three hours and non-emergency repairs within 24 hours at no additional cost. The contract will be awarded on a regional basis (Northern Region Lines 1-56, Central Region Lines 57-132, and Southern Region Lines 133-178) to the responsive and responsible bidder submitting the lowest total net price per region, though the State reserves the right to award by individual line item. Vendors must submit bids electronically through BidBuy by January 29, 2026, with a pre-bid conference scheduled for January 14, 2026, at 11:00 a.m. Central Time via Webex; required submittals include Vendor Disclosure documentation, an Offer to the State of Illinois, the executed contract, and a Business Enterprise Program Utilization Plan. All pricing must remain firm for the first year following contract execution, with upward adjustments thereafter limited to once per six-month period and subject to the U.S. Bureau of Labor Statistics Producer Price Index for chemicals and metal products, and all pricing must include F.O.B. Destination with transportation, handling, fuel surcharges, and hazmat fees included.

The State has established a Business Enterprise Program (BEP) goal of 1.0 percent for participation by minorities, women, and persons with disabilities, with a Veterans Small Business Participation (VSBP) goal of 0 percent; vendors must complete and submit a BEP Utilization Plan demonstrating their commitment to utilizing certified BEP/VBP subcontractors to meet the assigned goals or provide good faith effort documentation if full participation cannot be achieved. Vendors must be registered in the Illinois Procurement Gateway (IPG) or submit a completed Vendor Disclosure form (v26.2) with their bid, and for-profit vendors with anticipated annual contract values exceeding $100,000 must provide comprehensive financial disclosures and conflicts of interest certifications. Required qualifications include licensure to transport medical-grade oxygen in Illinois, compliance with all FDA, EPA, DOT, and OSHA regulations, and General Commercial Liability insurance of $1,000,000 per occurrence/$2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Worker's Compensation insurance as required by law. No current incumbent vendors or existing contract holders are identified in the procurement documents, and the solicitation does not reference integration with existing technology or infrastructure beyond compliance with standard healthcare and hazmat transportation requirements. While no specific award value or budget range is disclosed in the available documentation, the contract structure as a five-to-ten-year master agreement with potential statewide usage across all Illinois governmental units and qualified not-for-profit agencies suggests substantial aggregate value, with individual regional awards determined by competitive bidding on the specified line items.