Jpmc for: AGR-dqsf-golf cars rentals

The Illinois Department of Agriculture is seeking a vendor to provide golf cart rentals and mobility devices for the 2025 Du Quoin State Fair through a comprehensive rental contract. The procurement covers multiple golf cart types including two-passenger (2P), four-passenger (4P), six-passenger (6P), and heavy-duty utility golf cars, with historical rental volumes ranging from 10-34 units per category annually. The contract also requires the vendor to supply ADA-compliant mobility devices such as motorized scooters, pull wagons, and wheelchairs. The vendor must provide clean, well-maintained equipment and respond to equipment issues within two hours, managing all rental transactions on-site during the fair. Key contract requirements include providing 12 complimentary golf cars to the Illinois Department of Agriculture (five four-passenger carts, five utility carts, and two six-passenger carts), with the vendor responsible for all operational costs including electric and fuel expenses. The contract will run from execution through September 30, 2025, with a mandatory per-car rental fee minimum of $20 per rental day and a gross revenue percentage of at least 7%. The contract is due to be awarded by August 14, 2025, with the initial posting made on August 11, 2025.

The contract does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The vendor will be responsible for all aspects of rental operations, including equipment inspection, maintenance, charging for electric carts, and providing on-site staff during the Du Quoin State Fair. While specific budget ranges are not detailed, the vendor must submit rental rates subject to IDOA approval, with the agency retaining the right to ensure rates are not cost-prohibitive. The contract includes financial obligations for the vendor, such as paying a percentage of gross revenues and a per-car rental fee to the Illinois Department of Agriculture. No incumbent vendors are mentioned in the available documentation, and there are no specified requirements for integrating existing infrastructure or technology. The vendor must demonstrate capabilities in managing comprehensive rental operations for golf carts and mobility devices, with a focus on maintaining high-quality, accessible equipment for fair attendees.