JPMC Flags SBSA

The State of Illinois Department of Central Management Services, through the Chief Procurement Officer for General Services, is issuing an Invitation for Bid (IFB) for a Joint Purchase Master Contract (JPMC) to procure United States flags for governmental units and qualified not-for-profit agencies. The procurement, identified as solicitation B-46013, requires all flags to be manufactured in the United States in strict accordance with the Official United States Flag Act. Bidders must submit electronic responses through the BidBuy system by February 13, 2025, with bids remaining firm for 180 days from opening. A pre-bid conference is scheduled for February 4, 2025, at 1:00 PM via Webex, where potential vendors can ask questions about procurement requirements. Vendors must provide comprehensive details including manufacturer information, brand/model numbers, and packaging specifications in the BidBuy system's Alternate Description field. The state intends to award a single contract to the lowest priced responsive and responsible bidder, with the right to award by line item. A sample submission may be requested within 7 calendar days after bid opening to verify specification compliance.

This procurement is exclusively a Small Business Set-Aside (SBSA), meaning only small businesses are eligible to compete for the contract. The resulting contract will have an initial term of four years, commencing May 28, 2025, with a potential maximum total term of ten years including renewals and extensions. Vendors must provide annual Contract Usage Reports to the Bureau of Strategic Sourcing, detailing orders from all participating governmental units and not-for-profit agencies. The contract includes F.O.B. destination pricing with a minimum order requirement of $500, and allows for annual price adjustments after the first year based on the U.S. Bureau of Labor Statistics Producer Price Index for fabricated textile products. No subcontractors are permitted, and each governmental unit or qualified not-for-profit agency will be billed separately for their purchases. While specific quantities are provided for evaluation purposes, they do not guarantee actual future order volumes. Pricing will be estimated rather than firm, with delivery required within 15 days of order receipt.