JPMC EMERGENCY Notice DocuWare Software Licenses and Services

The State of Illinois, through the Department of Innovation & Technology (DoIT), is seeking to enter into an emergency contract with Com-Microfilm Company for DocuWare software licenses and services. This Joint Purchase Master Contract (JPMC) will be available for use by all governmental units and qualified not-for-profit entities in the state of Illinois. The requested products and services include document scanning and imaging, microfilm transfer, document transportation and storage, assessment of imaging requirements, user training and technical support, and maintenance and support for DocuWare Version 7 and later. The contract will also cover the creation of a test bed, building a new architecture, auditing and adjusting existing systems, developing a billing plan, stabilizing maintenance and licensing, building out the new platform, training users, and preparing DoIT personnel. The contract is expected to run from September 8, 2022 to December 6, 2022 at an estimated cost of $2 million, and will be funded through state appropriated funds.

This emergency contract is being pursued due to the expiration of the previous JPMC master contract on July 16, 2021. Com-Microfilm Company, the software publisher and most recent vendor, has been selected to provide the required services based on their experience supporting multiple state agencies and their knowledge of the existing systems. The contract is open to all governmental units and qualified not-for-profit entities in the state of Illinois, and there are no set-aside designations or restrictions on the types of organizations that can respond. The current estimated award value is $2 million.