Jim Brandon Equestrian Center - Microphone System Replacemen

Palm Beach County's Capital Improvements Division issued this Invitation for Quote/Bid for Project No. 19331 to replace the wireless microphone system at Jim Brandon Equestrian Center located at 7500 Forest Hill Boulevard, West Palm Beach, Florida. The procurement encompasses a low-voltage construction contract requiring the furnishing of all labor, materials, equipment, permits, and supervision necessary to complete the project. The scope of work includes replacing the existing wireless microphone system with a new Shure Axient Digital system, installing a QSC Q-SYS Core processor with touchscreen interface, and providing 120VAC service outlets at twelve locations throughout the facility. The bid is structured into three lot items: Lot 1 (Wireless Microphone System), Lot 2 (QSC Q-SYS Core and Touchscreen), and Lot 3 (120VAC Service). Sealed bids were due by March 21, 2019 at 2:00 PM, with a mandatory pre-bid meeting scheduled for March 5, 2019 at 10:00 AM at the project site. Contractor qualification applications were required to be submitted at least 10 days prior to the bid due date (by March 11, 2019) for bid eligibility. Work must be substantially completed within sixty calendar days of permit issuance, with liquidated damages assessed at $80 per day for failure to meet the completion deadline, and contractors must provide a twelve-month warranty against defects in materials and workmanship.

This procurement is subject to Palm Beach County's Equal Business Opportunity (EBO) Program, which mandates 20 percent Small Business Enterprise (SBE) subcontracting participation as a required goal. All bidders must be registered in the County's Vendor Self Service system and comply with the Commercial Non-Discrimination Policy. Additionally, the contractor must obtain critical facilities background clearance for all workers. The work is performed under the terms of Palm Beach County's Annual Contract for Low Voltage services, with detailed specifications provided in comprehensive exhibits developed by the County's Electronic Services and Security Division. Bid security and public construction bonds are required if the total bid exceeds $200,000, with bid security set at five percent of the bid price and the public construction bond at 100 percent of the work order. While no specific budget range or incumbent vendor information was disclosed in the procurement documents, the project represents a significant infrastructure upgrade requiring integration with the facility's existing systems and compliance with county-wide electronic services standards.