Janitorial/Custodial Services

Greater Reach Community Services Board is soliciting sealed bids for janitorial and custodial services at Ellis Square Apartments, a 13-unit residential facility located at 6310 and 6314 Church Road in Petersburg, Virginia, in Dinwiddie County. The scope of work includes twice-monthly cleaning of two main offices and as-needed cleaning of 11 residential units, with an estimated six turnover cleanings annually. Services required encompass restroom sanitation, kitchen cleaning, office space maintenance, laundry room cleaning, and unit turnover cleaning, all performed to Building Service Contractors Association standards for "adequate" cleaning. The selected contractor must provide all labor, supervision, equipment, and supplies except for items to be furnished by Ellis Square (liquid hand soap, paper towels, toilet paper, and trash bags), and must maintain minimum insurance coverages including Workers' Compensation, Employer's Liability of $100,000, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, and submit three business references, criminal history background check certifications for all assigned personnel, a contractor data sheet, and a draft inspection report template. Award will be made to the lowest responsive and responsible bidder based on net pricing, with bidders required to submit a fixed monthly price for routine services and a fixed labor-hour rate for special or emergency cleaning. A mandatory pre-bid site visit is scheduled for April 16, 2026, at 11:00 a.m., with attendance required for bid eligibility, and sealed bids are due by April 23, 2026, at 3:00 p.m.

The contract period runs from May 1, 2026, through April 30, 2027, with two optional successive one-year renewal periods available, and contract renewal pricing is subject to Consumer Price Index Services category limitations. The procurement documents do not indicate specific set-aside designations or restrictions limiting participation to particular types of organizations or disadvantaged enterprises. No incumbent vendor or current contractor information is identified in the available documentation. Payment will be made monthly within 30 days of invoice receipt, and the contractor must maintain on-site storage, conduct bi-monthly self-inspections, and implement corrective actions for any identified discrepancies within 24 hours for major issues. The agency reserves the right to cancel the contract with 90 days' written notice. The specific contract award value or budget range is not provided in the solicitation documents.