ADDENDUM 1 for IFB JANITORIALSVCSELLISSQ043031.pdf

This Addendum No. 1 modifies the Invitation for Bid (IFB) for Janitorial Services issued by the Greater Reach Community Services Board, a consortium of eight participating jurisdictions in Virginia including Petersburg, Dinwiddie, Colonial Heights, Hopewell, Prince George, Emporia/Greensville, Surry, and Sussex. The solicitation seeks competitive sealed bids to establish a term contract for janitorial services at Ellis Square, located at 6310 and 6314 Church Road in Petersburg, Virginia, comprising 13 residential units and two offices. The scope of work includes twice-monthly cleaning of the two main offices and as-needed cleaning of the 11 residential units, with an estimated six turnover cleanings annually. Services must encompass restroom sanitation, kitchen cleaning, office space maintenance, laundry room cleaning, and unit turnover cleaning, all performed to Building Service Contractors Association standards for adequate cleaning. A mandatory pre-bid site visit is scheduled for April 16, 2026, at 11:00 a.m. at the Ellis Square facility. Sealed bids are due by April 23, 2026, at 3:00 p.m. The contract period runs from May 1, 2026, through April 30, 2027, with two optional successive one-year renewal periods available.

Bidders must submit a fixed monthly price for routine services and a fixed labor-hour rate for special or emergency cleaning, with award made to the lowest responsive and responsible bidder based on net pricing. The selected contractor must provide all labor, supervision, equipment, and supplies except for items furnished by Ellis Square (liquid hand soap, paper towels, toilet paper, and trash bags), and maintain minimum insurance coverages including Workers' Compensation, Employer's Liability of $100,000, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate. Bidders must submit three business references, criminal history background check certifications for all assigned personnel, a contractor data sheet, and a draft inspection report template. No specific set-aside designations or restrictions limiting participation to particular types of organizations are indicated in the solicitation documents. Payment will be made monthly within 30 days of invoice receipt, and the contractor must maintain on-site storage, conduct bi-monthly self-inspections, and implement corrective actions for any identified discrepancies within 24 hours for major issues. Contract renewal pricing is subject to Consumer Price Index Services category limitations, and the agency reserves the right to cancel the contract with 90 days' written notice.