Janitorial supplies, purchase and delivery of, term contract

Palm Beach County Board of County Commissioners, Purchasing Department issued Request for Quotation (RFQ) #900444-SM for the purchase and delivery of janitorial supplies under a term contract. The procurement encompasses twelve distinct items including c-fold towels, roll towels, wiper rolls, toilet seat covers, heavy duty disposable wipers, shop towels, household ammonia, odor neutralizers, quaternary disinfectant, urinal mats, wall brackets, and floor squeegees, with estimated annual quantities ranging from 76 units for wall brackets to over 7.6 million linear feet for roll towels. All items must meet or exceed industry and safety standards, with environmental certifications required for items one through six and Safety Data Sheets required for items seven through nine. The County will issue delivery orders on an as-needed basis with required delivery within ten business days of receipt between 8:30 a.m. and 3:30 p.m., Monday through Friday, to the Palm Beach County Purchasing Warehouse at 2455 Vista Parkway, West Palm Beach, Florida 33411. Award will be made on an item-by-item basis to the lowest responsive and responsible quoter, with pricing submitted as firm, fixed unit prices quoted to no more than five decimal points and F.O.B. point designated as destination. The submission deadline was November 15, 2018 at 4:00 p.m. Eastern Time, with an amendment issued on November 7, 2018 modifying Item #6 specifications to a 5 lb box and extending the original November 8 deadline. The resulting contract shall be issued for an initial twelve-month term or until the estimated amount is expended, at the County's discretion, with an option to renew for four additional twelve-month periods upon mutual written agreement.

A Small Business Enterprise (SBE) preference is available to certified SBE firms within 10 percent of the lowest bid, and local preference discounts of 5 percent may apply to quoters with a permanent place of business in Palm Beach County or the Glades, provided they submit required business tax receipts and certifications. The County reserves the right to reject awards resulting in less than $1,000 or multiple small fragments due to administrative burden, and samples may be requested at the County's sole discretion to verify specification compliance. The vendor is responsible for all transportation costs, liability, and risk in transit, with the County being exempt from Federal and State taxes and requiring a duly authorized purchase order before accepting delivery. No incumbent vendors or existing contract information was identified in the solicitation documents. No specific budget range or award value was published in the available documentation, though the contract structure allows for renewal over a potential five-year period with firm, fixed pricing maintained throughout all terms.