Janitorial supplies for year 2026

Reeves County is seeking bids for janitorial supplies through Invitation to Bid #25-021, targeting all county departments including the Sheriff's Office, Courthouse, Road & Bridge, Golf Course, and Recreation Center. The procurement seeks 46 different line items of janitorial products, ranging from cleaning solutions and mop heads to bowl brushes and gloves. The contract will be awarded by line item for a one-year period from January 1, 2026, through December 31, 2026, with potential extension if needed. Bid proposals are due on Wednesday, November 12, 2025, at 11:05 AM CST in Conference Room 212, with vendors required to submit fixed pricing and unit prices. Evaluation criteria include lowest responsible bidder meeting technical specifications, with the county reserving the right to award contracts to multiple vendors. Vendors must provide delivery within five business days of ordering and ensure all products are new, unused, and current models. Additional requirements include submitting product samples for soap, sanitizers, and dispensers.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. Vendors must complete several compliance forms, including a Conflict of Interest Questionnaire, House Bill 89 verification, Senate Bill 19 verification, and a Certificate of Interested Parties form. Bidders are required to provide at least three client references and can be disqualified for failing to meet specific bidding requirements. While no specific budget range was detailed, the comprehensive list of 46 line items suggests a potentially substantial procurement value. The county's procurement approach allows for flexibility by potentially awarding to multiple vendors and maintaining the ability to extend the contract if future bidding encounters issues. Vendors will need to demonstrate technical capability, compliance with regulatory requirements, and competitive pricing to be considered for the janitorial supplies contract.