Janitorial Services - Winfield

The Kansas Department of Transportation (KDOT) is seeking competitive proposals for janitorial services at its Winfield area office, located at 7093 US 160 Highway, Winfield, Kansas. The procurement involves cleaning and maintaining two buildings totaling approximately 7,200 square feet: an Area Office and a Construction/Maintenance Building, with services to be performed twice weekly after 4:30 PM on regular business days, preferably on Wednesday and Friday evenings or during weekend hours. A mandatory pre-proposal conference is scheduled for December 15, 2025, at 11:00 AM, and attendance is required or bids will be automatically rejected. The contract term is five years, running from the date of award through March 31, 2031. Evaluation criteria will include cost, proposal adequacy, bidder understanding, compliance, experience, qualified staff, and methodology. Written questions must be submitted to Procurement Officer Nicole D. Mears by December 22, 2025, and bids are due on January 20, 2026, at 2:00 PM CST.

Bidders must be Kansas-based businesses with physical facilities located in the state and may claim Disabled Veteran Owned Business or Certified Business Bidder Preference categories if eligible. Contractors must provide their own equipment and labor, with KDOT furnishing cleaning supplies. Additional requirements include obtaining Kansas criminal history background checks for all employees, maintaining workers' compensation insurance, and providing 24-hour emergency contact availability. Specific compliance documentation is mandatory, including a current Tax Clearance Certificate, Immigration Reform and Control Act certification, and forms regarding boycott of Israel compliance and sexual harassment policy. While no specific budget range is detailed, contractors can propose incremental price increases not exceeding 5% annually for years 2-5 of the contract. The State reserves the right to accept or reject any bids and may award to the lowest responsive bidder, with potential contract payments subject to setoff against any state debts owed by the contractor.