Janitorial Services - Willow Springs

The Missouri Department of Transportation (MoDOT) Southeast Regional Office in Willow Springs has issued an Invitation for Bid (IFB) for comprehensive janitorial services, seeking qualified organizations to provide cleaning and maintenance for their regional facility. The procurement covers a two-year initial contract period from January 1, 2024, through December 31, 2025, with potential extensions for up to four additional one-year periods. Required services include weekly tasks such as cleaning and disinfecting restrooms, emptying waste baskets, vacuuming carpets, mopping floors, cleaning glass surfaces, dusting, and sanitizing common areas. Additional annual services include floor stripping/waxing and exterior window cleaning. Bidders must have a minimum of three consecutive years of proven experience providing janitorial services for comparable office buildings and maintain specified insurance coverage, including general liability ($500,000 per person/$4,000,000 per occurrence), automobile liability, and workers' compensation. The bid submission deadline is December 28, 2023, at 2:00 PM CST, with a strongly suggested site tour available by appointment by calling 417-469-9045 or 417-469-6256.

The IFB encourages participation from Minority Business Enterprises (MBE) and Women Business Enterprises (WBE), with specific participation goals of 10% MBE and 5% WBE. Vendors must be registered in the MissouriBUYS eProcurement system to submit electronic bids, though hard copy submissions may be permitted with prior buyer approval. The contract will require the successful bidder to provide all cleaning equipment and chemicals, while MoDOT will furnish certain supplies like toilet paper, paper towels, hand soap, and trash liners. Pricing requirements include a monthly service fee, with separate line items for annual floor stripping/waxing and exterior window cleaning services. The contract will be awarded to the lowest and best responsive bidder meeting all mandatory specifications, with payment terms set at net 30 days. Contractors must also comply with various state regulations, including the Domestic Products Procurement Act, the Anti-Discrimination Against Israel Act, and provisions prohibiting the employment of unauthorized aliens.