Janitorial Services – Troop D Hays, KS

The Kansas Highway Patrol is seeking competitive bid proposals for comprehensive janitorial services at Troop D, located at 1821 Frontier Street in Hays, Kansas. The procurement covers approximately 11,918 square feet of facility space (6,918 square feet upstairs and 5,000 square feet downstairs), with a contract term initially set for one year and four potential one-year renewal options. Bidders must provide complete janitorial services, including regular cleaning, maintenance, and sanitation of the entire facility, with specific requirements for task frequency, quality control, and equipment usage. A mandatory pre-proposal conference is scheduled for November 12, 2024, with all vendor questions required to be submitted electronically by November 15, 2024. Formal bid submissions are due by December 6, 2024, at 2:00 PM Central Standard Time, with bidders required to obtain a current tax clearance certificate from the Kansas Department of Revenue and periodically monitor the procurement website for potential addenda or updates.

The procurement offers several preference opportunities for certified businesses, including provisions for disabled veteran-owned businesses and state use purchases. Bidders are encouraged to demonstrate policies or initiatives that discourage human trafficking, which may factor into evaluation considerations. The State of Kansas will utilize a procurement card for payment, with no additional charges permitted for this payment method. While specific budget ranges were not explicitly detailed, the contract appears designed to accommodate a comprehensive janitorial service contract. Vendors will be expected to provide monthly and annual pricing, including potential inflationary adjustments, and must submit a minimum of three references from similar janitorial service contracts. The award will be determined by the Procurement Negotiation Committee, selecting the proposal deemed most advantageous to the State of Kansas based on a holistic evaluation of technical capabilities, pricing, and demonstrated expertise.