Janitorial Services - Salina Construction Office

The Kansas Department of Transportation (KDOT) is seeking competitive proposals for janitorial services at the Salina Construction Office Building located at 3825 Yost Drive in Salina, Kansas. The procurement is structured as a Request for Proposal (RFP) for comprehensive cleaning services to be performed twice weekly after regular business hours, covering approximately 3,633 square feet of various floor surfaces including carpet, ceramic tile, concrete, and vinyl tile. Qualified vendors must have a minimum of five years of continuous active participation in the janitorial services industry and provide well-trained, English-speaking employees who are at least 18 years old. A mandatory pre-proposal conference is scheduled for October 23, 2025, at 11:00 AM CST at the facility location, with attendance required for bid eligibility. The bid event runs from October 7, 2025, through November 18, 2025, at 2:00 PM CST, with written questions due by October 30, 2025. Bidders must submit pricing for monthly and annual costs for a five-year contract period from June 1, 2026, through May 31, 2031, with potential incremental price increases not exceeding 5% annually for years two through five.

The procurement offers potential opportunities for disadvantaged business enterprises, with bidders able to claim eligibility for Kansas bidder preference programs, including Disabled Veteran Owned Business or Certified Business preferences if supporting documentation is provided. Contractors must submit several mandatory forms, including Tax Clearance Certificate, Immigration Reform and Control Act certification, and forms addressing Boycott of Israel and Sexual Harassment policies. The contractor is required to furnish all cleaning equipment and supplies, while KDOT will provide consumables like trash bags and paper products. Quality control measures include quarterly joint on-site inspections, daily task documentation, and KDOT's right to require task completion within 24 hours if services are not properly performed. Contractors must provide 24-hour emergency contact availability and submit three current references, with at least two from in-state customers. While no specific budget range is detailed, bidders must submit pricing in U.S. dollars, with payment terms set at Net 30 days and no bid guarantee required.