Janitorial Services - Pittsburg Parole Office

The Kansas Department of Corrections is seeking competitive proposals for janitorial services at the Pittsburg Parole Office, located at 1004 W 4th St in Pittsburg, Kansas. The procurement is specifically for comprehensive cleaning services for an approximately 4,020 square foot facility, with a proposed contract term of five years from the date of award through April 30, 2030. Services are to be performed twice weekly on Wednesdays and one weekend date, with detailed task requirements covering offices, lobbies, washrooms, and floors. A mandatory pre-bid conference is scheduled for March 19, 2025, at 10:00 AM CST, and proposals are due by April 25, 2025, at 2:00 PM CST. Vendor qualifications include providing monthly and annual pricing for janitorial services, with additional pricing for specialized services like carpet cleaning and floor refinishing. Bidders must supply all cleaning materials, equipment, and supplies, with the state providing only toilet tissue and paper towels. The evaluation will likely consider pricing, references, and ability to meet strict security and confidentiality requirements.

The procurement offers potential bidder preferences for Disabled Veteran Owned Businesses, State Use Purchases, and Certified Businesses. Vendors must submit several mandatory documents, including a current Tax Clearance Certificate, Boycott of Israel form, Sexual Harassment form, and Immigration Reform and Control form. Strict security protocols require background checks for employees and prohibit hiring individuals with recent corrections system involvement. Bidders must provide at least two in-state references from current janitorial service clients and demonstrate compliance with state tax laws and immigration regulations. While a specific budget range is not explicitly stated, the contract requires vendors to include an incremental price increase to account for inflation, with payment terms set at NET 30. The state encourages vendors to take steps to discourage human trafficking and mandates that all bids must be submitted in US Dollars. Attendance at the pre-proposal conference is mandatory, with failure to attend resulting in automatic bid rejection.