Janitorial Services - Parsons

The Kansas Department for Children and Families is seeking competitive proposals for comprehensive janitorial services at their Parsons office location, situated at 300 N 17th Street, covering approximately 14,705 square feet (1,500 square feet of tile and 13,205 square feet of carpet). The procurement is a five-year contract running from May 1, 2025 through April 30, 2030, with services to be performed five times per week, Monday through Friday after 5:30 PM. Qualified vendors must have a minimum of five years continuous experience providing comparable janitorial services and must submit at least two in-state customer references. The contractor will be responsible for providing all cleaning supplies, equipment, and materials, with the state supplying only toilet tissue, paper towels, liquid hand soap, light bulbs, and trash can liners. A mandatory pre-bid conference is scheduled for January 16, 2025 at 11:30 AM CST, with proposal submissions due by February 24, 2025 at 2:00 PM CST. Bidders are required to provide comprehensive pricing for monthly and annual costs across the entire contract term, with built-in incremental increases to account for potential inflation.

The procurement includes several set-aside and preference considerations for bidders, specifically offering preferences for Certified Businesses and Disabled Veteran Owned Businesses. Vendors must obtain a current Tax Clearance Certificate from the Kansas Department of Revenue and submit documentation demonstrating compliance with the Immigration Reform Control Act. Additional mandatory submissions include completed forms for Boycott of Israel certification, Sexual Harassment policy documentation, and Immigration Reform and Control Act compliance verification. Payment for services will be processed via the State of Kansas Procurement Card (P-Card). While no specific budget range is explicitly stated in the documentation, the comprehensive nature of the five-year contract suggests a substantial investment in janitorial services. No bid guarantee is required for this procurement, and the state appears to be seeking a comprehensive, long-term janitorial service partnership with a qualified, experienced vendor capable of maintaining their Parsons office facility to high professional standards.