Janitorial Services - Ottawa DCF Office

The Kansas Department for Children and Families (DCF) is seeking competitive proposals for janitorial services at the Ottawa DCF Office located at 2231 S Elm St, Ottawa, KS. The procurement covers comprehensive cleaning services for an 11,272 square foot facility, including 2,532 square feet of tile and 8,470 square feet of carpet. Services must be performed after 5:00 PM and before 7:00 AM CST, three days per week (Monday, Wednesday, and Friday), with a contract period spanning from November 1, 2025, through October 31, 2030. Bidders are required to have a minimum of three years' experience cleaning commercial office buildings of similar size and frequency. The RFP mandates a comprehensive technical proposal that includes detailed references, experience, cleaning methodology, and a cost proposal with monthly and annual pricing for each contract year. A mandatory pre-bid conference is scheduled for July 31, 2025, at 10:00 AM CST, and proposals are due by August 27, 2025, at 2:00 PM CST. Evaluation criteria will focus on technical capabilities, experience, and cost-effectiveness.

The procurement encourages participation from diverse business types, with potential preferences for disabled veteran-owned businesses and certified businesses. Bidders must be registered with the state of Kansas and obtain a current Tax Clearance Certificate. Additional mandatory submission requirements include forms addressing Boycott of Israel, Sexual Harassment, and Immigration Reform and Control. Contractors must provide comprehensive liability insurance with limits of $50,000 per person and $100,000 per occurrence, along with a $5,000 fidelity or indemnity bond. The DCF will supply essential consumables including toilet paper, paper towels, liquid hand soap, light bulbs, and trash can liners. While specific budget ranges were not explicitly detailed, the five-year contract structure suggests a substantial multi-year service agreement. The state also emphasizes vendor policies that discourage human trafficking and promotes inclusive procurement practices that support diverse business participation.