Janitorial Services - Osawatomie DCF Office

The Kansas Department for Children and Families (DCF) is seeking competitive proposals for janitorial services at the Osawatomie DCF Office located at 616 Brown Ave in Osawatomie, Kansas. The procurement involves cleaning services for a 6,048 square foot facility, comprising 1,400 sq. ft. of tile and 4,648 sq. ft. of carpet, to be performed after regular working hours three days per week (Monday, Wednesday, and Friday). Vendors must have a minimum of three years' experience cleaning commercial office buildings of similar size and frequency, and are required to provide their own cleaning supplies, equipment, and materials. The contract period spans five years, from November 1, 2025, through October 31, 2030. A mandatory pre-bid conference is scheduled for July 31, 2025, at 12:00 PM CST, and proposals are due by August 28, 2025, at 2:00 PM CST under bid event number EVT0010404. Bidders must submit a comprehensive cost proposal including monthly and annual pricing for each contract year, with no price adjustments permitted during the term.

The solicitation includes several specific requirements and potential set-aside preferences, including opportunities for Disabled Veteran Owned Businesses, Certified Businesses, and State Use Purchases. Vendors must obtain a current Tax Clearance Certificate and comply with various state requirements, including immigration reform compliance, anti-discrimination regulations, and workplace safety standards. Bidders are required to submit multiple forms, including a Boycott of Israel form, Sexual Harassment form, and Immigration Reform and Control form. Insurance requirements include comprehensive liability coverage and a fidelity bond, and contractors must conduct background checks on employees. While no specific budget range is explicitly stated, the contract will be awarded in US Dollars, with the state reserving the right to accept or reject any bid responses. Potential contractors should also be aware of set-off provisions that may apply to vendors who owe debts to the State of Kansas, and the solicitation encourages vendors to take steps to discourage human trafficking.