Janitorial Services – MRC Topeka

The Kansas Department of Transportation (KDOT) is seeking competitive bids for janitorial services at the Materials & Research Center (MRC) located in Topeka, Kansas. The procurement involves comprehensive cleaning services for approximately 11,142 square feet of space, which includes 9,838 sq. ft. of carpeted floors, 213 sq. ft. of stairwells, and 1,091 sq. ft. of hard floors. A mandatory pre-proposal conference is scheduled for November 6, 2024, and all bids are due by December 10, 2024, at 2:00 PM CST. The contract will cover a five-year term from the date of award through June 30, 2030, with daily, weekly, monthly, quarterly, semi-annual, and annual janitorial tasks specified in detail. Bidders must provide comprehensive documentation including pricing structures, references, qualifications, experience, service methodology, and a proposed timeline for performing the required services. The contract will be awarded to the most advantageous proposal, with KDOT reserving the right to accept or reject any submissions.

The procurement includes several preference and set-aside opportunities for specific business types, notably the Disabled Veteran Owned Business and Certified Business programs. Bidders are encouraged to submit policies that discourage human trafficking and must obtain a current Tax Clearance Certificate from the Kansas Department of Revenue. To participate, vendors must be officially invited and meet specific qualification criteria. Potential bidders must comply with state standard terms and conditions, including requirements related to immigration, sexual harassment, boycotts, and telecommunications equipment restrictions. While specific budget ranges were not explicitly detailed, the comprehensive nature of the five-year contract suggests a substantial procurement opportunity. The RFP also includes an amendment (Amendment One) that provides additional clarification, including facility maps and an updated cost sheet that allows for as-needed carpet cleaning quotes, indicating flexibility in service delivery and potential additional revenue streams for the selected vendor.