Janitorial Services - Monroe House (Jefferson City)

The State of Missouri Office of Administration, Division of Facilities Management, Design and Construction is requesting competitive quotations for evening janitorial services at Monroe House, 235 East High Street, 2nd Floor, Jefferson City, with responses due October 8, 2026, at 2:00 p.m. Central Time.

The scope covers 7,763 square feet of office space serving the Missouri Office of Administration's Children's Trust Fund, with approximately 12 full-time employees and five visitors per week. Services are required five days per week (Monday through Friday) between 6:00 p.m. and 12:00 a.m., excluding state holidays. The contractor must furnish all equipment, supplies, and cleaning products, including commercial-grade vacuums meeting Carpet and Rug Institute Green Label standards, and maintain Safety Data Sheets for all chemicals used. Daily, weekly, monthly, and semi-annual cleaning tasks are detailed in Attachment #1 (Cleaning Checklist), which was amended on October 5, 2026.

The contractor must possess a minimum of two consecutive years of successful janitorial experience for office buildings of at least 7,763 square feet and provide a working supervisor/contact person residing within 30 miles of the facility. All required personnel must pass fingerprint-based background checks through the Missouri State Highway Patrol at the contractor's expense, obtain state-issued identification badges, and comply with security clearance requirements.

Pricing must be submitted as a firm, fixed price per square foot per month on Exhibit C, with supplemental services priced separately. The contract period runs from December 1, 2026, through November 30, 2027, with the state retaining the option to renew for three additional one-year periods. Monthly invoicing is required with payment due within 45 calendar days of receipt. Liquidated damages apply for non-compliance, including daily rate deductions, fixed amounts of $250–$550 per uncompleted monthly or semi-annual task, $75 for security failures, and $50 per day for missing bloodborne pathogen kits. A non-mandatory facility tour is scheduled for October 1, 2026, at 10:00 a.m. All responses must be submitted via the MissouriBUYS powered by MOVERS electronic system.