Janitorial Services - KDOT Horton

The Kansas Department of Transportation (KDOT) is soliciting competitive proposals for comprehensive janitorial services at the KDOT Horton area office and construction building located in Horton, Kansas. The procurement covers approximately 4,041 square feet of cleanable space across two buildings: a 2,100 sq. ft. Area Office and a 1,941 sq. ft. Construction Building. The contract will be for a five-year period through January 31, 2031, with services to be performed twice weekly, preferably on Mondays and Thursdays, after regular business hours. Specific deliverables include detailed cleaning tasks for private offices, lobbies, restrooms, floors, carpets, walls, windows, and other facility areas with varying cleaning frequencies. A mandatory pre-bid conference is scheduled for October 21, 2025, at 10:00 AM CST at the project site, with proposal submissions due by November 13, 2025, at 2:00 PM CST. Bidders must provide all-inclusive monthly and annual pricing for each contract year, with potential incremental price increases not exceeding 5% for years two through five.

The procurement encourages participation from Disabled Veteran Owned Businesses, Certified Businesses, and State Use Purchases. Vendors must obtain a current Tax Clearance Certificate and comply with various state requirements, including immigration reform laws and anti-discrimination regulations. Bidders are required to submit several forms, including a Boycott of Israel form, Sexual Harassment form, and Immigration Reform and Control form. The contractor will be responsible for providing all cleaning supplies, equipment, and materials, with KDOT furnishing basic supplies like toilet paper, paper towels, liquid hand soap, and light bulbs. Successful bidders must also pass background checks and maintain strict confidentiality. While specific award values are not explicitly stated, the contract includes payment terms of NET 30 and requires comprehensive janitorial services for the entire five-year contract period. The state encourages vendors to have policies that discourage human trafficking and demonstrate commitment to workplace safety and ethical business practices.