Janitorial Services -KDOL-Garden City

The Kansas Department of Labor (KDOL) has issued a Request for Proposal (RFP) for comprehensive janitorial services for their office located at 407 Campus Drive in Garden City, Ellis County, Kansas, covering approximately 2,585 square feet of leased space. The solicitation (Event ID: 17300-EVT0010151) seeks a qualified vendor to provide cleaning services twice monthly, preferably on the first and third Wednesday after 5:00 PM, with a contract term running from the date of award through June 30, 2030. Bidders must have a minimum of five years of continuous active participation in providing comparable janitorial services and must submit two in-state references from current janitorial service customers. The contractor will be responsible for supplying all cleaning equipment, materials, and supplies, with the state providing consumables like toilet tissue, paper towels, and trash can liners. A mandatory pre-proposal conference is scheduled for March 4, 2025, at 11:00 AM CST, and sealed proposals are due by April 1, 2025, at 2:00 PM CST. Bidders must submit several mandatory forms, including a Tax Clearance Certificate, Immigration Reform and Control form, Sexual Harassment form, and Boycott of Israel form.

The state offers bidder preferences through their Bidder Preference Program and Disabled Veteran Owned Business program, potentially providing advantages to qualifying vendors. Pricing must be submitted for monthly and annual services across all five contract years, with allowance for up to 5% annual cost-of-living adjustments in years 2-5. Additional per-occurrence pricing is required for specialized services like stripping/waxing and carpet cleaning. No bid guarantee is required for this solicitation, and payment may be made via State of Kansas Procurement Card (P-Card). The contract includes provisions for account receivable set-off if the contractor is found to owe a debt to the State of Kansas during the contract period. Interested bidders must be officially invited to participate and must request an invitation from the procurement officer at least 24 hours before the bid event closing date and time, unless they have already received a bid event document with their company name. While no specific budget range is provided, vendors should be prepared to offer competitive pricing for ongoing janitorial services in a government office setting.