Janitorial Services - Junction City

The Kansas Department of Transportation is requesting competitive proposals for janitorial services at its Junction City location (2529 S US 77 Hwy, Junction City, KS 67432), with proposals due August 25, 2026 at 2:00 PM CST and a mandatory in-person pre-proposal conference on July 28, 2026 at 10:00 AM at the service location — attendance is required and failure to attend will result in bid rejection.

Bidders may claim eligibility for the Certified Business Bidder Preference Program or Disabled Veteran Owned Business bidder preference if applicable, provided supporting documentation is included. The contractor must maintain a principal place of business physically located within Kansas.

The facility comprises approximately 3,148 square feet with vinyl tile, ceramic tile, and carpeted areas. Services must be performed after 5:00 PM CST, Monday through Friday on regular business days, through October 31, 2031. The contractor furnishes all equipment and cleaning supplies except waste basket liners, trash bags, hand soap, sanitizer, toilet paper, and paper towels, which KDOT provides. Bidders must demonstrate a minimum of five years of continuous experience in comparable janitorial services and submit three references, including at least two from current in-state janitorial service customers, along with a detailed work plan and staffing methodology. Quality control inspections will be conducted quarterly, with complaint-driven weekly inspections until performance issues are resolved.

The contract term is five years, November 1, 2026 through October 31, 2031, with no renewal options. Pricing shall be submitted on a monthly and annual basis for each contract year; bidders may propose incremental price increases not exceeding 5% annually from year one pricing. Payment terms are Net 30 via electronic funds transfer.

All bidders must submit a current Tax Clearance Certificate from the Kansas Department of Revenue and comply with the Immigration Reform and Control Act of 1986. Written questions are due July 31, 2026. Prospective bidders must request an official invitation from Procurement Officer Nicole D Mears (nicole.mears@ks.gov, 785/296-6924) at least 24 hours before bid closing.