Janitorial Services - Independence

The Kansas Department of Transportation (KDOT) is seeking competitive proposals for janitorial services at the Independence office located at 3097 West Main St, Independence, KS 67301. The Request for Proposal (RFP) with Event ID 27600-EVT0010411 covers a five-year contract period from November 1, 2025, through October 31, 2030. Required services include comprehensive janitorial maintenance performed after regular business hours, encompassing tasks such as emptying wastebaskets, cleaning and disinfecting surfaces, dusting, vacuuming, and maintaining restrooms with specific frequency requirements for daily, weekly, monthly, semi-annually, and annual cleaning activities. A mandatory pre-proposal conference is scheduled for July 30, 2025, at 11:30 AM CST, and bidders must be officially invited to participate, with failure to attend resulting in bid rejection. The solicitation opens on July 23, 2025, and closes on September 3, 2025, at 2:00 PM CDT, with bidders required to submit detailed cost proposals including monthly and annual rates for each contract year. Contractors must provide all cleaning materials, equipment, and supplies, with KDOT furnishing toilet tissue and hand towels.

The procurement includes several set-aside and preference opportunities, specifically encouraging participation from Disabled Veteran Owned Businesses and Certified Businesses. Bidders must complete mandatory requirements including obtaining a current Tax Clearance Certificate and submitting forms related to Boycott of Israel, Sexual Harassment, and Immigration Reform and Control. Prospective vendors must register with the state and request an official invitation at least 24 hours before the event's closing, and must provide at least two in-state references from current janitorial service customers. Bidders are required to comply with the Kansas Act Against Discrimination, immigration reform laws, and must conduct background checks for employees. While specific budget ranges are not explicitly stated, the contract will be awarded in US Dollars with potential for incremental price increases to account for inflation. The state reserves the right to inspect equipment and require replacement if not deemed adequate for commercial-grade janitorial service, ensuring high-quality maintenance standards for the Independence office facility.