Janitorial Services - Independence DCF Office

The Kansas Department of Children and Families (DCF) is seeking competitive bid proposals for janitorial services at the Independence DCF Office located at 2219 W Laurel Street in Independence, Kansas. The procurement covers comprehensive cleaning services for approximately 11,023 square feet of facility space, including 1,150 square feet of tile and 9,873 square feet of carpet. Services must be performed five times per week after regular working hours, with contractors required to provide all cleaning supplies, equipment, and labor, while the state will furnish basic consumables like toilet tissue, paper towels, and trash can liners. Bidders must demonstrate a minimum of five years of continuous experience providing comparable janitorial services and supply at least two in-state references. The contract term spans from the date of award through March 31, 2030, with potential annual price increases not exceeding 5%. A mandatory pre-bid conference is scheduled for February 10, 2025, at 11:30 AM CST, and bid responses are due by March 12, 2025, at 2:00 PM CST. Quality control will be maintained through monthly inspections and potential random assessments of service performance.

The procurement includes provisions for bidder preferences, specifically highlighting opportunities for certified businesses and disabled veteran-owned businesses. Bidders must obtain a current Tax Clearance Certificate from the Kansas Department of Revenue and submit it with their bid response. To participate, vendors must be officially invited to the bid event by contacting the procurement officer at least 24 hours before the bid closing time. Payment terms allow for use of the State of Kansas Procurement Card (P-Card). While specific budget ranges are not explicitly detailed in the documents, the pricing structure requires bidders to submit monthly and annual costs for a five-year contract period. The state reserves the right to evaluate bids not just on cost, but also on the vendor's experience, references, and ability to meet the specified service requirements. Prospective bidders are expected to thoroughly review all documentation, attend the mandatory pre-bid meeting, and comply with all specified submission guidelines to be considered for the contract.